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Archives and Records Management

Archives and Records Management

This Archives and Records Management course is a Diploma program accredited by KNEC.

  • Diploma
  • 2 years
  • Other

In today's digital age, the management of records and archives plays a pivotal role in preserving institutional memory, facilitating decision-making, and ensuring compliance with regulatory requirements. The Diploma in Records and Archives Management program, examined by the Kenya National Examinations Council (KNEC), stands at the forefront of preparing professionals to meet the growing demand for skilled practitioners in this vital field.

Understanding the Importance:

Records and archives are the lifeblood of organizations, serving as repositories of valuable information that document their activities, transactions, and decisions. Effectively managing these records is essential for maintaining transparency, accountability, and efficiency across various sectors, including government agencies, businesses, educational institutions, and non-profit organizations.

Program Overview:

The Diploma in Records and Archives Management program offers students a comprehensive education that covers the principles, practices, and technologies essential for effective records and archives management. From the fundamentals of recordkeeping and classification systems to the latest trends in digital preservation and information governance, students acquire a broad understanding of the field.

Curriculum Highlights:

Under the scrutiny of KNEC, the program's curriculum is designed to encompass a diverse range of subjects tailored to meet the evolving needs of records and archives management. Key components of the curriculum include:

  • Recordkeeping Principles: Understanding the fundamentals of records management, including classification, retention schedules, and disposal procedures.

  • Archival Practices: Learning about archival appraisal, arrangement, and description techniques for preserving and providing access to archival materials.

  • Information Governance: Exploring legal and ethical considerations related to records management, privacy regulations, and data protection laws.

  • Digital Preservation: Acquiring skills in digitization, metadata management, and long-term preservation strategies for digital records and born-digital materials.

  • Records Management Systems: Familiarizing with the use of records management software and electronic document management systems (EDMS) for organizing and retrieving records efficiently.

Career Opportunities:

Graduates of the Diploma in Records and Archives Management program are well-equipped to pursue diverse career opportunities in the field of information management. Some potential career pathways include:

  • Records Manager: Overseeing the creation, maintenance, and disposition of records in accordance with organizational policies and regulatory requirements.
  • Archivist: Managing archival collections, providing reference services, and preserving historical records for future generations.
  • Information Governance Officer: Developing and implementing policies and procedures to ensure compliance with legal and regulatory standards related to records management and data protection.
  • Records Analyst: Analyzing organizational workflows, conducting records audits, and recommending improvements to records management practices.
  • Digital Preservation Specialist: Managing digital archives, implementing strategies for digital preservation, and ensuring the long-term accessibility of digital assets.


In conclusion, the Diploma in Records and Archives Management program examined by KNEC serves as a gateway to a rewarding and dynamic career in information management. By equipping students with the knowledge, skills, and practical experience needed to excel in the field, the program plays a vital role in meeting the growing demand for qualified professionals in records and archives management. As organizations continue to grapple with the challenges of managing vast amounts of information, the need for skilled practitioners who can navigate the complexities of records management has never been greater. With the Diploma in Records and Archives Management, graduates are poised to make significant contributions to the effective stewardship of information assets and the preservation of institutional memory.

Are you interested in pursuing this Diploma in Archives and Records Management program?

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Colleges offering Archives and Records Management Diploma

Private College Uasin Gishu County Soy Constituency
Private College Nairobi County Embakasi North Constituency
AirSwiiss International College

AirSwiss International College is a middle-level tertiary institution that provides professional training in Clearing, Forwarding, and Shipping Management, International Logistics and Transport Management, Procurement & Supply Chain Management,... more

Private College Nairobi County Starehe Constituency