Diploma in Health Records with Information Technology
Diploma in Health Records with Information Technology – CDACC Accredited
The Diploma in Health Records with Information Technology is a nationally recognized program that combines medical data management with computer skills to equip learners with the ability to manage, store, retrieve, and protect health information effectively. This competency-based program is examined by the Curriculum Development Assessment and Certification Council (CDACC) and offered at both private and public colleges across Kenya.
In today’s fast-paced health environment, accurate and secure patient data management is vital. Hospitals, clinics, insurance companies, and research institutions rely heavily on qualified health records professionals. As a result, this course is in high demand due to Kenya's ongoing healthcare digitization and increasing need for data protection.
In this guide, you’ll learn what is the Diploma in Health Records with IT, study options in Kenya, accredited institutions, curriculum structure, job market insights, and how you can apply today to advance your career in healthcare information systems.
What Is the Diploma in Health Records with Information Technology?
This program trains students in the management of health-related data using both manual and digital systems. Graduates learn to collect, analyze, interpret, store, and retrieve medical data that support clinical, administrative, and legal health services.
Role of a Health Records and IT Diploma Graduate:
- Registering and managing patient records
- Updating and archiving health information
- Using electronic health records (EHR) software
- Compiling medical statistics and reports
- Maintaining confidentiality and ethical data handling
Importance in the Work Environment: Medical professionals rely on properly organized health records for decision-making, patient care, and compliance with health regulations. This course bridges the gap between health and technology, preparing learners for the growing demand in digital health records management.
Comparison with Related Programs
| Program | Focus | Examining Body | Duration |
|---|---|---|---|
| Diploma in Health Records with IT | Medical data + ICT systems | CDACC | 2–3 years |
| Diploma in ICT | General computing | KNEC/NITA | 2 years |
| Diploma in Health Systems Management | Healthcare facility operations | KNEC | 3 years |
| Diploma in Medical Records (Legacy) | Manual records handling | Defunct/local institutions | 2–3 years |
Overview of the Program
Duration: Typically 2 to 3 years (6 semesters)
Curriculum Overview:
- Introduction to Health Information Systems
- Human Anatomy and Physiology
- Data Coding and Classification
- Statistical Methods in Health Records
- Ethics and Legal Aspects of Medical Records
- Health Informatics and Database Management
- ICD Coding Systems and Clinical Terminologies
- Professional Practice (Industrial Attachment)
Entry Requirements:
- KCSE Mean Grade: C- (minus) or higher
- At least D+ in Biology or Biological Sciences
- Basic computer skills recommended
Accreditation and Regulation:
- Curriculum Development Assessment and Certification Council (CDACC)
- TVETA registered colleges
Program Cost: Between Ksh 80,000 to Ksh 150,000 per year depending on the institution. HELB loans and county bursaries are available for students enrolled in approved colleges. Apply today and take advantage of these financial support options.
Online Study Options: While the program includes practical hospital attachment, some theoretical modules may be offered via online learning depending on the college.
Top Colleges Offering the Course in Kenya
- Kenya Medical Training College (KMTC) – Multiple campuses | Website
- Outspan Medical College – Nyeri | Website
- Thika Institute of Business Studies (TIBS) – Thika | Website
- Aga Khan University – Nairobi | Website
- Kenya Institute of Health Information Management (KIHIM) – Nairobi | Website
Private vs Public Colleges – Key Differences
Private Colleges: Offer smaller class sizes, faster admission processing, and often better student support. Slightly higher tuition fees.
Public Colleges: More affordable, access to HELB and other government funding, well-established clinical attachment networks. Limited admission slots.
Career Opportunities and Job Market
Graduates of the Diploma in Health Records with IT can work in:
- Government and private hospitals
- Health insurance firms
- NGOs and health research centers
- County health offices
- Telemedicine and health tech startups
Job Titles: Health Records Officer, Data Analyst, Medical Records Clerk, Health Informatics Assistant
Expected Salary in Kenya: Ksh 25,000 – Ksh 60,000 per month, depending on experience and employer
Can I get a job after studying Health Records and IT in Kenya? Absolutely. The healthcare sector is expanding rapidly, and demand for skilled health data professionals continues to grow—locally and globally.
Why Choose the Diploma in Health Records with IT?
Upon completing this course, graduates should be able to:
- Manage health information using both paper-based and electronic systems
- Comply with data privacy laws in medical settings
- Generate accurate reports for health policy and planning
- Support clinical operations through efficient data retrieval
Enroll now and become a key player in Kenya’s healthcare transformation.
Challenges and Considerations
- Program involves both technical and health science modules—requires focus and discipline
- Work placement is mandatory—some students may need to relocate temporarily for internships
- Keeping up with ICT trends in health is essential for long-term relevance
Education Progression / Upgrade Options
After earning your diploma, you can:
- Pursue a Higher Diploma in Health Information Management
- Join a Bachelor’s Degree in Health Records and Information Management
- Take certifications in specialized areas like Health Informatics, Data Analytics, or IT Security
- Advance into management, policy, or training roles in health records
Student Testimonials
“The Diploma in Health Records and IT opened doors for me. I’m now working in a referral hospital as a Health Records Officer and pursuing a degree part-time.” – James Mwangi
“I enrolled at TIBS and within months of graduating, I got a job in a private clinic. This program is very practical and marketable.” – Faith Wanjiku
Frequently Asked Questions (FAQ)
What is the minimum grade for the Diploma in Health Records and IT in Kenya?
A KCSE mean grade of C- (minus) is required with at least D+ in Biology or Biological Sciences.
How much does the diploma cost?
Tuition fees range from Ksh 80,000 to Ksh 150,000 annually depending on the college.
Which is the best college for Health Records and IT in Kenya?
KMTC is widely regarded as a top choice, but private colleges like Outspan and KIHIM also offer quality training.
Is this course marketable in Kenya?
Yes. The demand for health records and information technology professionals is increasing rapidly across both public and private sectors.
Can I upgrade to a degree or higher diploma?
Yes. CDACC qualifications are competency-based and offer flexible pathways to higher education levels and job promotions.
Conclusion
The Diploma in Health Records with Information Technology is a powerful blend of healthcare and digital skills. As Kenya’s healthcare system becomes increasingly data-driven, professionals trained in health records and IT are essential.
Interested in starting your journey in Health Records with IT? Explore colleges, compare courses, and apply today!